Director of Administration
Bethel Lutheran Church
The primary functions, responsibilities, and relationships as a whole to the organization are expected to be obtained by participation with the staff as a loyal partner in work, fellowship, and prayer, devoted to the ministry of Jesus Christ. Additionally, a successful individual will effectively plan, manage, and direct the day- to-day operations of the following areas of the church’s personnel, properties, communications, finance, reception, program coordination and others as necessary. The Director will collaborate with the program and support staff, Ministry Teams, Resource Teams, Joint Council (Executive Leadership Team), church organizations, Bethel Endowment Foundation, Bethel Horizons, and the larger community to effectively manage all program and support functions of the congregation.
- Work with all Bethel personnel as a team player to promote the work of the church. Serve on the Joint Council (Executive Leadership Team) and participate/act as the staff advisor to the Ministry and Resource Teams and their subsequent action teams.
- Direct and manage the administrative and human resources of the church staff utilizing the Resource Teams where appropriate; coordinate with the Human Resources Team in the development and management of the personnel and policy manuals. Secure and file background check records for employees and volunteers. Keep all personnel files.
- Supervise non-pastoral staff (with exceptions noted above). Carry out supervisory responsibilities in accordance with the congregation’s policies, procedures, applicable By-Laws, Constitution, and current city, state, and federal laws.
- Direct and coordinate the annual evaluation of supervised staff. Place written documentation of all employee evaluations and disciplinary actions in the appropriate personnel file. Consult with the Human Resources Team to address personnel complaints and resolve problems. When needed, terminate employees in consultation with the Human Resources Team and the Joint Council.
- Encourage and support professional development and continuing education for personnel. Work with Resource Teams and Joint Council to establish guidelines and boundaries for staff development.
- Develop, implement and manage the annual operating budget in conjunction with the Financial Resources Team and Joint Council. Administer employee payroll and benefits.
- Prepare activity reports and financial statements to delineate progress and status in attaining stated objectives. Complete all financial reports, budgets, and contribution statements on a monthly basis.
- Monitor activity reports and financial statements to determine progress and status in attaining budgetary objectives; consult with the Resource Teams and the Joint Council to revise objectives and plans in accordance with current conditions.
- Conduct and/or arrange for financial audits (internal and external) on a scheduled basis. Work with accounting professionals during the audit process and follow-up.
- Implement purchasing procedures and revise existing purchasing procedures as needed.
- Coordinate and administer contracts (e.g., resident security employee, Steensland House, parking, homeless ministry, building use by outside groups, weddings), maintenance and repair of the facilities, properties and equipment.
- Develop and manage the calendar of daily church activities, special events and requests for usage of the church building in conjunction with the Directors of Pastoral Ministries, Facilities Management and Communications.
- Communicate the calendar of events with staff and Bethel members. Maintain an up-to-date directory of Bethel membership and employees.
- Manage security measures and insurance coverage for the church facilities and properties.
- Serve as a link with the Bethel Endowment Foundation. Collaborate with the Bethel Endowment Foundation Board, the Director of Development, the Financial Resources Team, and the Joint Council in relation to requests for and use of endowment funds, legacy giving, and other major gifts.
- Collaborate with the Executive Director of Bethel Horizons. (Detail to be developed)
- Work with the Bethel Ministry and Resource teams, personnel, and congregation to build and utilize a strong volunteer support base to complete needed tasks, carry out ministries, and build resources.
- Perform other duties as assigned by the Lead Pastor in support of the Mission and Vision of Bethel Lutheran Church.
- Bachelor’s degree in finance, accounting, economics, business administration, public administration, or related field from a four-year college or university.
- Five or more years of related experience and/or training with non-profit organizations.
- Able to effectively demonstrate respected leadership skills as an administrator, coach, facilitator, planner, problem-solver, communicator, collaborator, and team builder.
- Experience with the supervision of personnel and an understanding of human resource matters.
- Ability to build and utilize a strong volunteer support base to help complete needed tasks and to build resources.
- Ability to analyze and interpret general business periodicals, professional journals and technical procedures to assure full compliance with all applicable State and Federal laws that address rules, regulations and taxation.
- Ability to write reports, business correspondence, and procedure manuals, and to effectively present information and respond to questions from supervisors, congregation, and general public.
- Ability to oversee and insure that GAAP (General Accepted Accounting Principles) is maintained at all times; ability to use internal controls and accounting procedures to ensure that all income and expenses are properly accounted and reported.
- Ability to use relevant computer software. Maintain understanding of current and emerging information technology and how it can be used to facilitate the work of the church organization.