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Receptionist Administrative Assistant

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  • Madison, WI
  • Contract to Hire - Full Time
  • SM339197428
  • $25.00
  • Office/Clerical
  • 4/28/2025
Summary:
The QTI Group has partnered with an investment company in seeking a full-time, temporary to hire, dedicated and professional Receptionist Administrative Assistant to support their team. The ideal candidate will be a team player with strong communication skills, excellent attention to detail, and the ability to multitask in a fast-paced environment. The position will operate Monday-Friday in office 8:00 a.m. – 4:30 p.m. The pay is $25/hr. + based on experience.

If you like to be in the hub of an organization, we encourage you to apply!

Responsibilities:
  • Provide exceptional customer service for both internal and external customers. Respond, investigate, and handle inquiries from internal/external customers, using a high degree of knowledge in a corporate structure and priorities.
  • Conduct professional visitor management by greeting visitors, maintaining the guest log, and supporting additional needs.
  • Order stock and maintain supplies for the organization while remaining cost conscious.
  • Promptly review incoming correspondence via paper, email, faxes, calls, or voicemails. Lead initiative to determine appropriate action required and monitor for follow up. Handle communications with courtesy, respect, and professionalism.
  • Maintain logs for visitors, security, parking, and other necessary tracking documents.
  • Process and manage vendor invoices, periodical subscriptions and membership databases, and reconcile purchasing card transactions.
  • Coordinate inbound and outbound shipments, mail.
  • Perform administrative tasks for onboarding and offboarding employees.
  • Ensure accurate issuance and deactivation of security badges and support overall security efforts.
  • Coordinate annual internal charitable silent auction, support the agency’s gifting policy and social club.
  • Serve as back up for travel and other administrative duties.
Qualifications:
  • High school diploma or equivalent; associate or bachelor’s degree preferred.
  • 5 years Receptionist Administrative Assistant experience.
  • Proficiency in Microsoft Office Suite. Word, Excel, PowerPoint, Outlook, SharePoint.
  • Excellent grammar, spelling sentence structure, and editing skills.
  • Strong organizational and time management skills.
  • Ability to take initiative with projects to work both independently and as a team member.
  • Excellent verbal and written communication skills.
  • Strong attention to detail and problem-solving skills; solution oriented.
  • Ability to lift 35-40 pounds for managing supply inventory, supporting room setups and handling packages.
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